Create an eventDecorative graphic.

Events are used to admit candidates for their exams on the testing day. Prior to a testing event, proctors must create an event in the Proctoring application in the Connect portal. The event generates an event code that is used to unlock candidate exam registrations at the testing event. Event codes remain active for 24 hours. Proctors may only unlock candidate exam registrations if the event code is active when the candidate is scheduled to begin their exam. If you create a Proctoring event more than 24 hours before the testing event will start, you must regenerate a new event code.

Users must have the May admit candidates and deliver exams role to create events, admit candidates for exams, and unlock exams for candidates so they can complete their exam.

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Events can be used for multiple event days. They are not limited to a single event day, and they are not tied to a specific event date. If you want to use an event multiple times, you must regenerate a new Event code. The event code determines when the event is active. See the Regenerate an Event Code topic for details.
  1. On the Events dashboard, enter an Event name in the Create event section. Click to view the image.Click to view the image.

    Enter a name for the event in the Event name field.

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  1. Event names can be a max of 50 characters. If you exceed this limit a warning message reminds you the entry must be 50 characters or less. Click to view the image.Click to view the image.

    Event name must be less than 50 characters.

  2. Event names can be duplicated because each event is given an event creation date and time stamp that makes it unique.
  3. If you have many proctors for your site, you may recommend that proctors include their name as part of the event name. Proctors can see the list of all events for the site, but the events do not indicate which proctor created the event. Adding the proctor's name will make it easier for the proctors to locate their own events.
  1. Click the Start Event button.

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Make sure you want to create the event before you click Start event. 

There is no way to delete an event once it has been created.

You may edit the event name once it has been created. The creation date and time stamp are never altered. See the Edit an Event Name topic for details.

The event details page is displayed. Click to view the image.Click to view the image.

Event details page with no candidates registered for an exam.

  1. The event is assigned an event creation date and time. This date and time stamp is what uniquely identifies this event.
  2. The event is assigned an event code that is active for 24 hours from creation date and time.
  3. Under the Admissions tab, the Candidate admissions roster is empty until a candidate registers for an exam on the current day. It contains a roster of all candidates that have registered for an exam to be taken at your testing site on the current day. Every event lists all the candidates testing on the current day. Candidates are not assigned to a specific event until they arrive at the testing site. Proctors determine which candidates they will admit to their event.

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  1. Event codes are used to unlock candidate exam registrations. Candidates enter the event code during the testing process allowing proctors to unlock the exam from a single, centralized location.
  2. Event codes remain active for 24 hours from the moment they are generated.
  3. It is the proctor's responsibility to communicate this event code to the candidate at the event. It is up to the proctor at the event to determine the best method of communicating the code to the candidates. Possible options include:
    1. Write the event code on a whiteboard in the exam delivery room.
    2. Print the event code on a slip of paper and hand it to the candidate as they enter the exam delivery room and collect it after candidates have entered it into the Exam Launchpad Candidate Search page.
  4. If an event code is compromised in any way, or if proctors want to continue using an event for more than the 24 hours the event code is valid, proctors may regenerate a new event code which is valid for 24 hours from the time it was generated. When a new event code is generated, the previous event code expires. Candidates may no longer be admitted with the expired event code. The event is now active for 24 hours based on the newly active event code. See the Regenerate an Event Code topic for details.
  1. Click the Events button Return to the Events page button. at the top of the Event details page.

The Events dashboard is displayed. The newly created event is listed at the bottom of the page in the Events list. If you have created more than one event, the events are listed in the most recently created to the oldest created order. The Event date column is the date and time the event was created. The event code determines when the event is active and exam registrations may be unlocked for testing. Click to view the image.Click to view the image.

Event created and listed on the Events dashboard.

 

 

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