Create an event

Prior to a Client proctored - no appointment required event, proctors must create an event. The event generates an event code that is used to unlock candidate exams at the Client proctored - no appointment required event. Event codes remain active for 24 hours. If you create a Proctoring event more than 24 hours before the Client proctored - no appointment required event will occur, you must regenerate a new event code. See the Regenerate an Event Code topic for details.

  1. On the Events dashboard, enter an Event name in the Create event section.

Note

  1. Event names can be a max of 50 characters. If you exceed this limit a warning message reminds you the entry must be 50 characters or less.

  2. Event names can be duplicated because each event is given an event date and time stamp that makes it unique.
  3. If you have a large number of proctors for your organization, you may recommend that proctors include their name as part of the event name. Proctor administrators can see a list of all events for the client, but the events do not indicate which proctor created the event. This will make it easier for the administrators to see at a glance which proctors created the event.
  1. Select the Start event button. The event details page is displayed.

  1. The event is assigned an event date and time. This date and time stamp is what uniquely identifies this event.
  2. The event is assigned an event code.
  3. The Candidate Roster is empty until a candidate enters the event code during the admissions process for the exam.

Note

  1. Event codes are used to unlock candidate exams. Candidates enter the event code within the admissions process allowing proctors to unlock the exam from a single, centralized location.
  2. Event codes remain active for 24 hours.
  3. It is the proctor's responsibility to communicate this event code to the candidate at the event. It is up to the proctor at the event to determine the best method of communicating the code to the candidates. Possible options include:
    1. Write the event code on a white board in the exam delivery room.
    2. Print the event code on a slip of paper and hand it to the candidate as they enter the exam delivery room.
  4. As a best practice, the event code should not be given to the candidate prior to the event, especially if candidates pre-register for exams. The event code could be shared with other candidates not at the event.
  5. If an event code is compromised in any way, proctors can generate a new event code. When a new event code is generated, the previous event code expires. Candidates can no longer be admitted with an expired event code. See the Regenerate an Event Code topic for details.

Warning iconWarning

The proctor that creates the event must also unlock the exams. Proctors cannot unlock exams in events created by other proctors.
  1. Select the Return to Events list button at the top of the Event Details page.

The Events dashboard is displayed. The newly created event is listed at the bottom of the page in the Events list. If you have created more than one event, the events are listed in most recently created to the oldest event created order.

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